Your information
Privacy Policy
Last updated 9 November 2026.
APS Poker (Australian Poker Series) runs Texas Hold'em tournaments in Lake Macquarie and Newcastle. This page explains, in plain English, what we collect about players, why, who can see it and how to ask us to change or remove it.
What we collect
- Your name, and a nickname if you give us one.
- Your member number.
- Your email address and mobile number, if you give them to us.
- Your shirt size (for APS apparel).
- Family links between players, used only so family members aren't seated at the same table.
- Photos of players, including winner photos taken at the end of a game.
- Your tournament results: placings, points, winnings, jackpot and draw results.
Why we collect it
- To run each tournament: registration, seating, the tournament clock and payouts.
- To keep the leaderboards, results, finals qualification and the Honour Roll.
- To pay prizes, jackpots and Mega Game Credits.
- To contact you about games, prizes or anything you've asked us about.
What is public
Poker nights are public events. Players' names, results, winnings and points are shown on this website (results, leaderboards and player profiles), on the TV tournament clock at the venue, and in the results and winner photos we post on Facebook and Instagram. Player profile photos appear on this website.
Your email address, mobile number, shirt size and family links are never shown publicly.
If you'd rather not have your photo posted, or would like to be shown by your first name or a nickname only, use the opt-out form below, tell the Tournament Director at a game, or contact us, and we'll look after it.
Opt out
Tell us what you'd like us to stop and we'll apply it before the next game. When the Tournament Director takes a winner photo, they'll also ask you whether it can be posted.
Where it's stored
- In the database of our website hosting provider.
- Player photos in our private Nextcloud photo storage.
- Google Sheets we use for player stats and leaderboards.
- Posts we make on Facebook and Instagram are stored by Meta under its own terms.
Some of these services may store information outside Australia.
What we don't do
- We don't sell or rent your information to anyone.
- We don't use advertising or analytics tracking cookies on this website.
Our website loads its fonts from Google Fonts, and the Facebook posts on our homepage show images from Facebook, so those services see your device's internet address when the page loads.
How long we keep it
Tournament results and points are kept as the club's history (leaderboards, finals and the Honour Roll). We keep your contact details while you play with us. You can ask us to delete them at any time.
Seeing, correcting or deleting your information
Ask us any time: call Ross on 0423 657 816, message us on Facebook, or speak to the Tournament Director at a game. See the Contact page for more ways to reach us.
Complaints
If you're unhappy with how we've handled your information, please tell us first so we can fix it. If you're still not satisfied, you can complain to the Office of the Australian Information Commissioner at oaic.gov.au.